Works offline Timestamped + GPS One record

Capture the work. Keep the proof. Get paid.

ProofGarage turns photos, video, and voice notes from any job into quotes, timelines, receipts, forms, and a proof packet anyone can approve.

Annotated photo
rot behind vanity
Subfloor repair
$1,400 line item
Home Depot
Assigned ✓
Proof packet
Invoice paid
Offline Capture
Bad signal on site? Keep working — it syncs later.
Annotated Photos
Circle, arrow, and label scope right on the photo.
Voice to Note
Narrate as you walk the job — it becomes timestamped notes, and a quote when you need one.
Timestamped Proof
Every entry geo-located and time-stamped.
Customer Approval
E-signature on quotes, captured in the record.
Searchable History
Find any job, photo, or invoice in seconds.
THE PRODUCT

Document anything. Prove everything.

ProofGarage is one place to capture, organize, and prove your work — whatever that work is. Logging equipment as it arrives on site, walking a job before you start, building a quote on the spot, or closing out an invoice: every photo, video, and voice note becomes a timestamped record you can stand behind.

Capture photos, video & voice from anywhere — even with no signal.
Turn what you captured into quotes, checklists, or a shareable record.
Keep timestamped proof that settles disputes and backs every invoice.
Henderson Bathroom
Job #1042 · Started Jun 24 · 2 crew
● Proof packet ready
Subfloor replacement + moisture barrier$1,400
Re-tile shower wall · 12 sq ft$980
✓ Approved & signed by customer◷ Timestamped + GPS
Offline-first
Capture keeps working with no signal, then syncs.
No 3-seat minimum
Start solo — add crew only when you grow.
Every entry logged
Photos auto time-stamped and GPS-tagged.
One job record
Photos, quotes, receipts, forms & proof together.
THE OLD WAY
Photos scattered across phones and camera rolls.
Notes and quotes pieced together later from memory.
Receipts and paperwork lost between the field and the office.
No record when someone disputes what happened.
WITH PROOFGARAGE
Every photo, video & voice note filed to the job automatically.
What you capture becomes quotes, checklists, and shareable records.
Receipts and forms tracked against the job in real time.
One proof packet settles disputes and backs the invoice.
ONE RECORD
Everything works from the same record.
One job record connects photos, quotes, receipts, forms, approvals, and invoice proof.

For Owners

Active jobs at a glance
Quotes out & materials this week
Docs needing attention
Margin and payment status

For Crews

Capture photos, video & voice
Follow job checklists
Upload receipts & complete forms
Work offline, syncs later

For Customers

View a clean quote
Approve scope & sign off
See the job timeline
Review the proof packet
THE PORTAL
Quick in the field, complete at the desk.
Simple enough to use on a job, complete enough to run the whole thing.

Narrate as you capture — even offline

Talk through the job while you shoot photos and video; your words transcribe into notes. Records with no signal and syncs the moment you're back online.

Quote builder tied to evidence

Every line item links back to the photo and voice note that justified it — so quotes are fast and defensible.

Proof packets for every invoice

One export bundles the quote, photos, receipts, forms, and approvals — backup for any invoice dispute.

THE SOLUTION
If it needs proof, ProofGarage handles it.
Same simple loop — capture, organize, prove — whatever the job in front of you is.
Equipment Arriving on Site
Log condition, service calls, serial numbers, hours, mileage, fuel, and timestamps the moment it's delivered.
Jobsite Walkthrough
Walk it and talk it — your narration transcribes into searchable notes alongside photos, video, and on-image annotations, each GPS-tagged and time-stamped.
Quotes on the Spot
Turn what you captured into priced line items — materials, labor, taxes, and fees — then send for e-signature approval on site.
Inspections & Forms
Run checklists and safety or quality forms, collect signatures, and track certifications and insurance with automatic expiry reminders.
Deliveries & Condition
Capture proof of drop-off and condition A to B — photos, mileage, and customer sign-off, with an automatic notification when it's done.
History & Disputes
Search any job, photo, receipt, or form in seconds, then export a branded proof packet the moment someone disputes the work.

Solo & small teams

Document, quote, and prove a job without a back office behind you.

Growing teams

Roles and shared jobs keep the field and office on one record.

Multi-site operations

Reports, costing, and branded proof packets across every location.

Not sure where you fit? Show us your workflow.
PRICING
Fair pricing that starts small and grows with you.
No 3-seat minimum. Start with documentation, then add quoting, costing, forms, and reports as you need them.
Every plan includes offline capture, jobs, photos, video, voice notes, and searchable history.
Toolbox
For one-person shops
Everything to document a job and send a clean quote — set yourself up in minutes.
  • 1 user, unlimited jobs
  • Photo / video / voice capture & annotations
  • Basic quotes & customer approvals
  • Searchable job history
Most popular
Crew
For small teams
Quote, document, and get approvals together — still self-serve, ready today.
  • Everything in Toolbox
  • Roles & shared jobs
  • Quote builder, receipts & forms
  • Customer proof portal
Jobsite
For growing contractors
Office and field on one record, with the reporting and costing owners need.
  • Everything in Crew
  • Advanced reports & job costing
  • Training / cert tracking & branded packets
  • Integrations
Multi-Site
For multi-location teams
Custom workflows, controls, and integrations across every location.
  • Everything in Jobsite
  • API & custom templates
  • SSO & admin controls
  • Data export & dedicated onboarding
Not sure which fits? Ask us or book a demo.
Why teams switchHow the leading tools in this space compare. Each "Company" is a real, popular app — kept unnamed here.
Capability
Company APhoto docs
Company BQuoting & invoicing
Company CSafety & forms
ProofGarageThe whole loop
Photo documentation
Video capture
Voice notes & dictation
On-photo annotation & markup
Quotes & estimates
Invoicing & online payments
Receipts & job costing
Inspections, forms & cert tracking
Proof packet for disputes & invoices
One record from first photo to paid
Others do one slice. ProofGarage brings the whole loop together.
RESOURCES
See how the portal works before you book.
Sample workflows, proof packets, and templates built around real jobs.
Henderson Bathroom — Proof packet
Quote → photos → receipts → approval → invoice paid
42 photos4 receiptsPaid

Sample proof packet

A full Henderson Bathroom packet — quote to paid invoice.

Photo→Line item→Approved

Quote from a photo

Watch a capture become a priced line item and a signed quote.

GL insurance7 days
Forklift certExpired
DVIRDone

Compliance tracker

Expiring documents and employee certifications, auto-reminded.

See your own workflow in ProofGarage.

Bring us one job. We'll show how it becomes a quote, timeline, receipt trail, and proof packet.